Halifax Plantation Phase 2 and 3

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Dear Homeowner:

This letter shall serve as the First Notice to Owners of the Election of Directors of the Association which will take place at the Association’s Annual Meeting to be held on Monday, November 11th, 2024 at 7:00pm, in the Banquet Room at The Halifax Plantation Golf Club, 3400 Clubhouse Drive, Ormond Beach, FL 32174.

The purpose of this meeting will be to elect a Board of Directors, vote on a proposed amendment of the By-Laws to modify the board terms from a one-year term to staggered terms, and to transact any other business authorized by the members at such Annual Meeting.

Click here for the full notice

Click here for the Notice of Intent to Run Form

Click here for the Candidate Information Sheet

RE: Friendly Reminder
From: Design Review Committee
DATE: AUGUST 12, 2024

Many of the Halifax Plantation Rules and Regulations sometimes get forgotten as you busily go about your everyday activities. We noticed a problem, or a complaint has been received, regarding the matter listed below and asked that you look at it and make corrections where necessary.

Political Signs and Soliciting in the community
When election years come around, there is always the question regarding the HOA policy for political signs and flags. The HOA administration continues to have the opinion that allowing political signs is a negative to the community in several ways. First, there is the visual “clutter” that results. Second, residents do not like limitations as to number of signs if they desire to put signs for all the various candidates who they support. Thirdly, sometimes the display of political preferences interferes with the sense of unity which comes with living in a residential community such as ours. Therefore, the HOA will continue the policy of NOT allowing political signs.
Related to this, the HOA adopted a policy and posted signs regarding “No Solicitation”. This applies also to the residents within the community. During the primary elections, some residents indicated to us their concern about unsolicited political flyers appearing at their front door. Just as for other organizations or companies that distribute flyers, this is considered solicitation and is not permitted. Of course, neighbor to neighbor discussions, group meetings or delivery of political material specifically requested by a resident is not restricted. Please report any violation of this policy to the HOA office.

The Design Review Committee (DRC) would always prefer to discuss issues in person. Please bear in mind that time and work volume may make an immediate response to inquiries difficult. However, please call the office at (386) 275-1087 if you would like to review the matter above with a member of the DRC.

A message from your Board of Directors:

We still need volunteers to serve on the Design Review Committee,  Election Committee, Enforcement Committee, the newly formed Landscape Committee and a person to head up the Neighbor Watch. Anyone that is interested in one of these committees or have questions about them please email Pete Hartman  vicepresident@HalifaxPlantationphase2hoa.com

Have you sent in your HOA form to Vote Electronically? The HOA staff is working hard to get everything set up for the Owners Annual Meeting this coming November.  If you need a form or want to check to see if you have signedup please send an email to either hphoa2@gmail.com (Donna) or hphoa3@gmail.com (Terri) or you can stop into the HOA office.

Click here for the minutes

01-20-2024 Election Results

BOD Email Addresses

Yard of the Quarter Guidelines

Yard of the Quarter Form and rules

Yard of the Quarter Guidelines

Yard of the Quarter Form and Rules

Updated Rules from the DRC

Click here for details.

Click here to read the new rules.

The Design Review Committee (DRC) meets 2 times per month. Currently it is the 2nd and 4th Thursday at 8:30 am. If you need a DRC acted on between meetings there is a $50 fee and it could take up to 4 days to get the Design Review Committee together.

A DRC form needs to be completed and submitted for any work to the outside of your house or property. If you live in a Sub HOA it needs to be signed off by the subhoa before the Master DRC will take action on it. Please make sure you submit all the paperwork that might be required.

If you have questions please contact the HOA office at 386-275-1087 or email
to HalifaxHOA@gmail.com

Click here to read the latest Delinquent Assessment Policy