Board Meeting – Apr. 24, 2024

Halifax Plantation Phases II & III Homeowner’s Association, Inc.
3500 Merritt Drive
Ormond Beach, FL 32174

Date – April 24, 2024
When – 8:30am
Where – HOA Conference Room 3500 Merritt Drive

Board of Directors meeting
AGENDA

New Business

1. Approval of Minutes from 2024-03-27 BoD Meeting
   Approval of Annual Meeting Minutes 2023-11-11
2. Reports by Officers
   1. President
   2. Vice President
   3. Treasurer
   4. Secretary
3. Notice of Preservation
   1. Approved
   2. Signed & Notarized
4. Committee(s) Verbiage and qualifications
   1. A Subcommittee of BoD members to review applicants for submittal to the board for approval.
      1. Design Review Committee – PH, AJ
      2. Budget Committee – MB, AU
      3. Election Committee –
      4. Enforcement Committee –
      5. Neighborhood watch – per section/area/street/sub-HOA – PH, AJ
5. Maintenance Staff
   1. A Sub Committee of BoD members to review applicants for submittal to the board for approval – WU, AU, & KD
      1. Individual has been selected.
         1. Starting at $62,500 Salary
         2. After 4 months increased to $65,000.
         3. Two Weeks Paid Vacation.
   2. Recommended $2 raise for crew Elfido Ramirez.
6. HOA Administration
   1. Posting for additional position.
7. Enforcement Committee
   1. BoD recommendations
   2. Fining timelines.
   3. Fining Guidelines
      1. Violation Repetition
      2. 3 notices for CCR violation automatically gets fined $100.
8. Design Review Committee – DRC
   1. Recommendations to DRC
      1. Underbrush cutting on Adrian.
      2. Sidewalk Crack on Middle Lake
      3. Pulte Homes – Land Clearing
      4. Sidewalk – Clear Access
      5. Bulow Sign at Silvermines & Tullamore
9. 3500 Building
   1. Lease paperwork Reviewed by PH & AU.
10. Conference room chairs
    1. Existing chairs are on loan from the Golf Course
11. Facebook Admins using ‘Halifax Plantation Phase II & III.’
    1. Status update
    2. CCR 13.15 use of Halifax Plantation Name
12. Truck Accident on Acoma and Killarney.
    1. Reimbursement for damages and time spent in repairing area.
       1. Still waiting on Incident report from FL Hwy Patrol
13. Release of Bonds request from developer
    1. A letter is requested from the BoD has accepted all improvements that are dedicated or conveyed to the HOA
       1. For the following:
          1. P-2 – Scottsmoor
          2. M2B – Bulow
          3. Section O phases 1-2-3

NOTES:
Any Homeowner wishing to attend a Board Meeting

• Sign in along with any topic you wish to comment on.
• Owners can talk for up to 3 minutes on the agenda item that the board is discussing.
• Owners are not allowed to talk about other items not on the agenda.
• Homeowners may email the board for items they wish to have on the agenda for the following meeting.
• Items that are not on the agenda cannot be acted on.
• If an owner has concerns per the Board of Directors, they need to put it in an email or mail to the Board of Directors so it can be placed on the agenda. Concerns to the Board of Director’s or Design Review Committee without a name will not be addressed.
• The Board Members’ email addresses are on the HOA website.