Halifax Plantation Phases II&III Homeowners Association, Inc.
NOTICE OF ANNUAL MEMBERSHIP MEETING
AND
NOTICE OF BOARD OF DIRECTORS MEETING
Annual Membership Meeting Notice
Notice is given that the Annual Meeting of the members of Halifax Plantation Phases II and III Homeowners Association, Inc. will be held at the following date, time, and place:
DATE: November 13, 2023 (Second Monday in November) at 7:00 P.M.
PLACE: Halifax Plantation Golf Club, Banquet Room, 3400 Clubhouse Drive, Ormond Beach, FL 32174
PURPOSE: Annual Review of Association Status
VOTING CERTIFICATES. The Association should have on record the Voting Certificate as of your last submittal, which remains valid until changed or revoked. If you plan to be present and vote at the Meeting, and you have not designated one owner to vote, or if title to the parcel has changed to a corporation, partnership, or a trust, or if you wish to change the authorized voter, you must file a new voting certificate with the Secretary prior to the meeting. All owners of the parcel must sign the Voting Certificate. Download a certificate from the HOA website or call the office at (386) 275-1087.
PROXIES. If you cannot be present at the meeting, it is important for you to both designate and submit a proxy so that the necessary quorum requirements can be met. A Limited Proxy section is included if you want to vote on the specific item requiring unit owner vote. The Proxy form must be signed either by all owners, or by the owner designated on the current Voting Certificate which is on file at the HOA office.
AGENDA OF MEMBERSHIP MEETING
- Call to Order
- Reporting
Common Property Report
Financial Report – monthly reports are on the HOA website
Discussion on Board of Directors Proposed Budget for 2024 - New Business: Vote on IRS Rule 70-604
- Turnover information (Turnover Meeting to be held on January 20, 2024)
- Open Forum and Discussion for Members
- Adjournment
BOARD OF DIRECTORS MEETING
NOTICE IS GIVEN that the Board of Directors of Halifax Plantation, Phases II and III Homeowners Association, Inc. will be held at the following date, time, and place:
DATE: November 13, 2023 (Second Monday in November)
HOUR: 8:30 pm or immediately following the Annual Meeting.
PLACE: Halifax Plantation Phases II & III HOA office, 3500 Merritt Dr., Ormond Beach, FL 32174
PURPOSE: Annual Review of Association Status, Adoption of Budget, Election of officers.
AGENDA:
- 06/30/2023 minutes approval
- Election of Officers
- Board vote on operating budget for 2024
- Appointment of Election Committee
- Vote on Turnover Election Procedures – Resolution on HOA website
- Vote on Electronic Voting Procedures – Resolution on HOA website
DATED: October 23, 2023
Margaret Thiem Bodenrader, Secretary