Halifax Plantation Phases II & III Homeowner’s Association, Inc.
3500 Merritt Drive
Ormond Beach, FL 32174
Date – March 27, 2024
When – 8:30am
Where – HOA conference room 3500 Merritt Drive
Board of Directors meeting
AGENDA
New Business
- Board Meeting Time & Frequency
- 4th Wednesday of the Month will be altered to reflect as ‘Last’Wednesday of the month.
- Purchase new HOA Board Meeting Notice Signs – Status?
- Approval of Minutes from 2024-02-28 BoD Meeting
- Reports by Officers
- President
- Vice President
- Treasurer
- Interest rates on CD’s
- Secretary
- Approval of Minutes from Annual Meeting 2023-11-11
- Committee(s) Verbiage and qualifications
- Design Review Committee – 5 Members
- Qualifications for review
- Webmaster Posting status?
- Election Committee – 5 Members
- Needed for a November 2024 election.
- Webmaster posting status?
- Enforcement Committee – 3 Members
- Status with existing members?
- CCR Committee – 3 Members & Attorney
- Design Review Committee – 5 Members
- Staggered BoD Members Term
- Motion to have lawyer Draw up staggered elections verbiage.
- New Committee
- Neighborhood watch
- Block Captains for individual sections within the community.
- ZP to come up with verbiage – Status?
- Encouraged to promote safety in our neighborhoods.
- Neighborhood watch
- Maintenance Staff
- Webmaster posting update.
- Review of resumes received.
- Process to review potential hires.
- Individuals that will do the reviewing.
- Administration
- Reduction in work week request
- Posting for additional position.
- Initial effort to seek part-time Administration Person.
- HOA Dues
- Discussion on increases.
- Bids
- Enforcement Committee
- Lilly Ann Drive – Kish
- Delinquent Dues
- Garbage Can Violations
- 3500 Building
- Vanacore?
- Lease paperwork
- Vanacore?
- Current Liens on property owners presented by PB
- Let’s do a quarterly update with delinquent HOA Dues
- Facebook Admins using ‘Halifax Plantation Phase II & III.’ – Info Only
- BoD to Discussing potential implications with Attorney – Status?
- ZB to Contact Administrators of the FB pages to request having names removed and/or changed – Status?
- Current Builders Issues
- Recommend handing these concerns to the DRC’s jurisdiction.
- Street signs
- Has HOA Common area been brought back to same? (DRH)
- Trash & Debris in Retention Ponds (DRH)
- Landscaping & non-level HVAC pads (DRH)
- Sidewalks
- Historian, Parliamentarian, & Sergeant at Arms as per MB
- Updates?
- Use of Power Pole Road for dog walking & trespassing.
- Post signs for trespassing – Purchase & Install – Status?
- PB to direct Webmaster to post that we will be enforcing trespassing in this area – Status?
- Proactive approach to minimize risk to our fellow Homeowners and to restrict unwanted individuals from outside our neighborhood from using these areas. This is an extension of the Neighborhood watch effort.
- Homeowners walking in the street.
- Has an Email been sent out?
- FP&L Street light conversion
- Schedule?
- Golf Carts on Streets
- Truck Accident
- Acoma & Killarney Accident
- Reimbursement for damages and time spent in repairing area.
- Unattended Dogs
- Complaint received.
- Next meeting Date & Time
- 04-24-2024 at 8:30am.
- Meeting adjourned